Summary and Overview

History & Profile
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  • Years in business – 21 (as of June 2020)
  • Total communities managed – 18 (HOA & CONDO)
  • # of employees – 6
  • Licensed by Georgia Real Estate Commission
  • Broker – Kenneth D. Gilkes

Accounting
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  • Prepare and mail annual assessments
  • Receive and post payments
  • Pay bills… 15th and 25th of each month
  • Field calls from homeowners inquiring about account status
  • Assist in preparing Annual Budget
  • Portal for Board Members and Homeowners

Collections
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  • Reminder Notice 30 – 45 days after due date
  • Notice of intent to file lien
  • File lien to protect Association Interest
  • File Suit in Magistrate Court

Community Inspections
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  • Inspections are provided 1 time per month, year-round
  • 10 – 30-days to cure violation. per covenants
  • 1st letter – Friendly Reminder
  • 2nd letter – $50
  • 3rd letter – Continuing fines of not less than $25.00/day
  • Capture Homes For Sale, send letter to Sales Agent

Maintenance and Vendors
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  • Monitor common areas for needed repairs and resolve accordingly
    • Per budget guidelines. 
  • Attain bids and Board approval for work over cap amount as per contract
  • Secure a minimum of 3 bids for services as requested by the Board

Communication & Connecting
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  • Phone
  • Email
  • USPS
  • Fax
  • 48 hour response time to regular requests
  • Same day response on emergency calls
  • Comprehensive management report delivered to Board of Directors by the 20th day of each month.

Meetings
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Annual Meeting

  • Prepare Proxy, Annual Meeting Notice, Agenda
  • Mail meeting notice, minimum 21-days before annual meeting
  • Provide sign-in sheet and reconcile with delinquency report to validate quorum
  • Support Board with reports and other information during the Annual Meeting
  • Assist with collecting ballots and facilitating the vote/election process of new Board Members